In these terms and conditions of SIDE EVENT submission, Fashion Council Germany e. V., in our capacity as the coordinator of the Official Berlin Fashion Week Schedule and its service providers are referred to as "we", "us", "our" and the submitting party is referred to as “you”, “your“. By submitting your entry into the Official Berlin Fashion Week Schedule, you agree to the following Terms and Conditions of Event Submission. - You commit to reserve a minimum of 35 guest invites and the best seats/category (if available for the event) for the Fashion Council Germany at your event. These invites and seats will solely serve the purpose of our in-house organization of the hospitality program, where international and national fashion press and buyers will be invited (+ some representatives of the Berlin Senate). This means extra attention and reach for your event. Our hospitality team will contact you, accordingly, corresponding with the interest of the guests, to communicate an exact number.
- You commit to providing space in front of your location for official BFW shuttles (limousines), to drop off the above-mentioned. Parking space is a plus, but not mandatory.
- To ensure consistent communication of Berlin Fashion Week to the public, you commit to communicating your event regarding Berlin Fashion Week according to the following guidelines.
- In all (nonsocial media) publications the Berlin Fashion Week logo must be integrated (e.g. press releases, newsletters, invitations, etc.)
- In all publications your releases must refer to Berlin Fashion Week (e.g. “during Berlin Fashion Week”; “on the occasion of Berlin Fashion Week”; “as part of Berlin Fashion Week” etc.).
- In all press releases you must include the following term and link: “The event is part of Berlin Fashion Week. Find more information here.”
Before releasing it, please send it to us for approval at coordination@fashionweek.berlin. - In all social media releases, you must integrate the tag @berlinfashionwe (Berlin Fashion Week). The hashtag #berlinfashionweek is a plus.
- You commit to adding the following contacts to your press mailing list:
- coordination@fashionweek.berlin
- media@fashionweek.berlin
- antara.gill@fashion-council-germany.org
- press@fashion-council-germany.org
- You commit to providing access for the official Berlin Fashion Week photographers and videographers. They will create content for the BFW website and social media channels. Additionally, we will make it available for press and social media use through the BFW Media Hub. You can also download them there for use in your own communications.
- You commit to sending us photographic material and/or video material with copyright information as soon as possible after Berlin Fashion Week. It may be used by us and our service providers in the sole context of documentation, social media, editorial use, integration on www.fashionweek.berlin and reporting of Berlin Fashion Week. You grant all necessary rights of use for this purpose. We will always state the copyright.
We will also upload it in the BFW Media Hub, which is available for national and international press, buyers and fashion professionals to support you in your PR activities. - You commit to sending us predefined Communication KPIs. This contains basic social media KPIs (available in your professional dashboard) and an overview of your press clippings and their reach. The collected data will be used for an After Report for measuring the general and individual reach of each event presented during Berlin Fashion Week. Please note: this report will not be published but used for internal use (e.g. reporting for the Berlin Senate, to show interested partners how successful BFW is, etc.).
After confirming your scheduled entry, we will provide further information. If you are unsure about any of the categories or requested data in the template, please contact coordination@fashionweek.berlin for help. Deadline for the full reporting: 2 months after BFW – the exact date will be communicated via e-mail. - Furthermore, we are entitled to pass on your personal data obtained in the course of Berlin Fashion Week, such as names, photography and video material with copyright information to third parties (e.g. media, buyers, etc.).
You may have the right to request erasure of your personal data and information. This enables you to ask us to delete or remove personal data and information where there is no good reason for us continuing to keep or process it. If your personal data is necessary, for example in order for us to comply with our obligations or for requirements to be established, enforced or defended, we are not required to delete your personal data. You have the right to object to our processing of your personal data and information at any time for reasons relating to your personal life, where we are relying on a legitimate interest. You have the right to withdraw the consent you have provided us with for the purpose of processing your personal data and information. If you wish to withdraw your consent, please contact us at coordination@fashionweek.berlin. However, we retain documentation on your consent two years after withdrawal. We do also reserve the right to retain your personal data for an extended period if deemed necessary to establish, exercise or defend our obligation. Fashion Council Germany e. V. is the data controller of your personal data and information. If you have any questions regarding this, please contact us at coordination@fashionweek.berlin. Last updated: 19.02.2025 |